Accounts Executive

Peopable Management Services Private Limited

PROCESS NO. : NIF-A-8.0	PROCESS NAME: Accounts	PROCESS OWNER: Head – Finance, Accounts and Administration
JOB TYPE: Executive	JOB TITLE: Accounts Executive	REPORTS TO: Head – F & A
NAME OF EMPLOYEE:	EMPLOYEE CODE:	BACK UP: Accounts Executive

Summary: To work in accounts and finance department of organization, you have to follow the accounts manual and SOP’s to maintain books of accounts.

A. PRIMARY RESPONSIBILITIES:

1. Financial Management & Accounting

Maintain accurate and up-to-date financial records of all transactions.
Ensure timely recording of receipts, payments, and journal vouchers in the accounting software.
Reconcile bank statements, ledger balances, and financial records periodically.
Maintain proper documentation and filing of all financial records for audit and compliance purposes.

2. Budgeting & Fund Management

Assist in the preparation of annual budgets, forecasts, and financial planning.
Monitor actual expenses against budgets and report variances.
Ensure proper allocation of funds as per donor agreements and project requirements.
Support in tracking and managing grant funds, ensuring compliance with donor guidelines.

3. Compliance & Regulatory Adherence

Ensure timely filing of statutory returns such as TDS, EPF, and other regulatory compliances.
Maintain compliance with NGO financial regulations, FCRA, Income Tax, and other relevant laws.
Liaise with auditors and regulatory bodies for audits, financial reporting, and compliance checks.

4. Payroll & Expense Management

Process employee salaries, reimbursements, and statutory deductions.
Ensure timely disbursement of salaries, honorariums, and consultant payments.
Maintain and process travel and other staff reimbursements while adhering to financial policies.

5. Audit & Financial Reporting

Prepare financial reports for internal and external stakeholders, including donors and management.
Assist in both internal and external audits by providing necessary documents and clarifications.
Ensure financial transparency and accountability through timely reporting.

6. Grant & Donor Fund Management

Track funds received from different donors and ensure proper documentation.
Ensure timely reporting and compliance as per donor agreements.
Maintain proper utilization certificates and financial reports for donors.

7. Procurement & Vendor Management

Process vendor payments while ensuring proper approvals and documentation.
Verify bills, invoices, and purchase orders as per NGO financial policies.
Maintain vendor records and reconcile accounts periodically.

B. SECONDARY RESPONSIBILITIES:

1. Financial Process Improvement

Suggest and implement process improvements for better financial management.
Ensure adherence to financial policies and recommend updates as needed.
Support automation and digitization of financial processes where applicable.

2. Coordination & Communication

Work closely with project teams to ensure smooth financial operations.
Coordinate with banks, auditors, government agencies, and funding organizations.
Provide necessary financial training to team members on compliance and reporting requirements.

C. SAFETY RESPONSIBILITIES:

Ensure safe handling and storage of financial documents to prevent loss or damage.
Maintain confidentiality of financial records and sensitive donor information.
Follow best practices in cybersecurity to protect financial data and prevent fraud.
Ensure compliance with workplace safety norms in financial operations.

Performance Indicators:

Timely and accurate recording of financial transactions.
Compliance with statutory and donor requirements.
Effective budget tracking and variance reporting.
Timely audit completion with minimal discrepancies.
Efficient handling of payroll and reimbursements.

AUTHORITY:

Provide reports and recommendations to senior staff regarding accountancy procedures and financial matters.

WORK ENVIRONMENT:

Foster a professional and collaborative work environment that ensures the seamless operation of the Accounts Department. Promote effective coordination between the Accounts Department and other departments to enhance efficiency and organizational synergy.

I hereby declare that I have read and understood the job profile mentioned above. I understand that this job description is not intended to be all-inclusive. I may be required to perform related duties as negotiated to meet the ongoing needs of the organization. And I agree to abide and deliver the results as per my profile and policies of the organization.

Signature of the employee: Date:

Interested candidate please send your cv at:

contact@pmspl.net.in

Salary : As per company norms
Exprience : 2.0 To 4.0 Year
Job Description Link: Click Here
Keyskills

Accounts Financial Management Budgeting Payroll & Expense Management Audit & Financial Reporting

Company Profile

Peopable Management Services Private Limited

Peopable Management Services Private Limited is a Human Resource Management Company focused on the hiring of staff for the Social Sector in India.