Assistant Manager – Admin

Reporting to: Sr Manager or Director - HR & Admin

Role Overview:

The Administrative Manager is responsible for overseeing all administrative operations, ensuring employee satisfaction, optimizing resources, managing the admin team, vendor relationships, implementing cost-saving initiatives, event planning, reporting & analytics, grievance handling, and supporting HR functions. This role requires strong leadership, excellent verbal and written communication, proactive approach, analytical skills.

Roles & Responsibilities

< >Employee Satisfaction & Engagement:Foster a positive work environment and high levels of employee morale.Plan and execute employee engagement activities and initiatives.Conduct periodic employee satisfaction surveys and analyze results.Streamline administrative processes for efficient resource utilization.Identify areas for cost savings and implement optimization strategies.Manage office supplies, equipment, and facilities effectively.Oversee and mentor the administrative staff including drivers and office assistants.Ensure smooth office operations and maintain a happy and organized workplace.Provide training and development opportunities for the admin team.Coordinate all travel arrangements and hotel bookings.Negotiate favorable rates with new vendors and ensure adherence to travel policies.Manage the travel/hospitality helpdesk tool for employee requests, closing of all open request within TAT.Establish and maintain relationships with key administrative vendors.Oversee vendor onboarding, and vendor management for respective services.< >Implement cost-benefit analysis for vendor selection and renewals.Continuously identify opportunities for cost optimizationEvaluate and implement new processes/technologies for operational efficiency.Spearhead special initiatives focused on streamlining operations.Generate comprehensive monthly/quarterly administrative reports and dashboards.Analyze data and provide actionable insights to support decision-making.Explore and implement administrative automation tools and technologies.Assist in recruitment activities, candidate screenings, and onboarding.Coordinate employee induction programs and training sessions.Design and review KRAs (Key Result Areas) aligned with organizational goals.Support strategic HR planning through data analysis and reporting.Plan and execute corporate events like R&R, Sports event, HOD field meetings, and conferences.Coordinate logistics, venue selection, vendor management for events.Ensure adherence to event budgets and timelines.Address and resolve employee grievances promptly and effectively.Prepare and manage the annual administrative budget and expenses.Perform other ad-hoc duties and special assignments as required.Bachelor’s degree in business administration or related field8-10 years of progressive experience in administrative/office management rolesStrong leadership, communication, and interpersonal abilitiesExcellent organizational, multitasking, pro-active and problem-solving skillsExpert in MS Office, Specific in MS Excel, MS PowerPoint.Knowledge of Admin and HR practices, policies.Analytical mindset with a focus on continuous process improvement

Interested candidate please send your cv at:

contact@pmspl.net.in