Job title: Functional Manager

Unit:  Fund Raising

Location: Pune

Purpose of job

Main duties

• Support the line manager in developing the plans and budgets for the assigned city
• Implement organization fundraising plans & objectives and meet targets set for the different fundraising avenues, i.e. outreach, one-time donations etc.
• Conceptualize events & identify opportunities for various FR avenues. Develop a calendar of FR activities for your city
• Monitor and regularly report back on FR results, allocated expense budget and agreed KPIs
• First level line management responsibility for 4 people of a total team size of 10 staff
• Meet targets for recruitment of staff in the local office given the high attrition rate
• Ensure the team’s campaign knowledge & fundraising skills meet standards
• Supervise admin staff in the office and ensure all admin duties are completed as per policies & guidelines
• Ensure low attrition of staff by appropriate staff selection, staff motivation, rewards & recognition
• Budget management – manage a delegated budget for specific purposes and in-charge of the petty cash in the local office.
• Provide public engagement & media support in the city as and when required
• Ensure communication through organization is according to the standards of the Organization.

Decisions

Decisions

Within organization operating guidelines the job-holder has decision-making authority to:

• Appointment and separations of functional staff.
• Decide on deployment of staff across locations & FR strands in the city

Contacts

List the main internal and external contacts that the job-holder has in their normal course of work and the main purpose of these contacts. Exclude contacts with team members in own work unit.

Contacts: who (individuals, organisations or networks)

Frequency

Purpose and type of communication required (e.g. exchanging information, advising, persuading, negotiating)

Internal

Outreach Manager

Bi-weekly

To get permission of companies for the team to work

HR Recruiter

Daily

To hire the right set of candidates

Coach

Daily

Guide the coach on coaching the team members

National dd Manager

Daily

Update on the work status and for any approvals

Database & Supporter Services

As required

Exchange information on supporter query and status of forms

Campaigners/PE

As required

To get information on campaigns and PE activities if any within the city

Learning Manager

As required

Exchange and update information on the coaching/training activities

Middle Donor Manager

Monthly

To get high value donors on board and maintain the relationship

Dy FRD

Monthly

To update on work and to address problems that may not have been addressed for long

FRD

Occasionally

To update on work

Recruitment Manager

As required

Exchange and update information on the recruitment activities

External

Vendors

As required

For any kind of hardware/logistical requirement

Recruitment Agencies

As required

Give out recruitment ads when required

City Authorities/ Local Police Station

As required

Sometimes we face problems with civil/police personnel at the location where we work and it needs the City head to negotiate with the authorities to allow us to work at those locations

Outreach Corporate

As required

Build and maintain relationship with key outreach contacts for us to continue our supporter enrolment work in their premises

Institutes

As required

Build relationship with education institutes to be able to get recruits and interns.

Supporters

Bi-weekly

To assist team members in closing a sign-up or sometimes to address supporter query

Resources

• People: Line management responsibility of around 4 direct reporting staff
• Financial: Manages a delegated budget including petty cash
• Premises: Maintaining and safeguarding office assets & infrastructure

Applied knowledge and skill

• Experience in Admin./Recruitment/Training in a service industry
• Ability to understand client’s campaign issues and translate them into fundraising pitches to prospects
• Should be good at writing and speaking English the local language
• Basic computer skills and experience in managing and analyzing data

Organization Skills

Planning and organizing:

• Plan the work of each of the teams working on the different strand/avenue of fundraising in his city – i.e. Recruitment, Training, Admin., Outreach. over the plan period

Analysis:

• Analysis of organization results and taking corrective action
• Analyze which venue gives better result in which time of the year.

Innovation:

• Conceptualize and implement events for fundraising based on ROI, staff motivation and other criteria

• Take initiative to take corrective action when FR results are not as per plans with the support of the manager.

Work environment

Occasional travel to Head office for FR & Skill share meetings.

Other essential requirements

Any other duties as assigned by the line manager