Job Description: Assistant Executive

Job Title: Assistant Executive

Department: Admin / Operations

Reporting To: Management Team

Location: Dadar, Mumbai Maharashtra

Experience: 2 to 5 years

Salary: 20k to 30k

Gender: Female

Age Criteria: 25yrs to 40yrs

Availability of Joining: Immediate - 15 days

Preferences: Mumbai based candidates only (No Relocation)

Key Responsibilities

• Coordinate and organize the CEO's meetings, including scheduling, agenda preparation, minute-taking, and ensuring timely follow-up on action items to drive effective execution.
• Manage and maintain the CEO's calendar by prioritizing appointments, meetings, and business commitments to ensure efficient time management.
• Handle incoming emails, phone calls, correspondence, and other communications with professionalism, confidentiality, and prompt responses.
• Conduct research, gather relevant information, and compile data to support business decisions, reports, presentations, and strategic initiatives.
• Prepare, review, and format business documents, reports, proposals, presentations, and other executive correspondence with accuracy and attention to detail.
• Coordinate travel arrangements, including flights, accommodation, transportation, and travel itineraries, ensuring smooth execution of business travel.
• Act as the primary point of coordination between the CEO and internal departments, clients, consultants, vendors, and external stakeholders, ensuring effective communication.
• Maintain confidential files, records, and sensitive business information while exercising the highest level of discretion and professionalism.
• Provide administrative and operational support for special projects, meetings, business events, and executive initiatives, ensuring timely completion of assigned tasks.
• Prepare high-quality and professional PowerPoint presentations for board meetings, client presentations, business reviews, and strategic discussions.
• Coordinate with cross-functional teams to track project progress, monitor deadlines, and ensure timely execution of key deliverables.
• Demonstrate willingness to travel across Mumbai for meetings, site visits, and business engagements as required by the CEO.
• Be flexible with working hours to support extended meetings, urgent business requirements, and executive priorities beyond regular office hours.
• Perform any additional executive assistance, coordination, and administrative responsibilities assigned by the CEO to support the organization's operational and strategic objectives.