JOB TITLE: Executive Assistant

REPORTS TO: Executive Director

LOCATION: New Delhi

SALARY: Compensation is not a constraint for the right candidate

TRAVEL: Domestic Travel may be required from time to time

KEY FUNCTIONS/RESPONSIBILITIES:

• Administrative support:
  • The primary role is to handle scheduling and calendar management including coordinating meetings (including preparing meeting minutes), events, and travel.
  • Act as a consistent point of contact for all staff and teams, partners and any other stakeholders that need to reach out.
  • Filter the communications, prioritize them and ensure urgent messages reach properly and efficiently.
  • Prepare letters, reports, memoranda, tables, financial data, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting; initiate non-disclosure agreements (NDAs)
  • Establish and maintain record-keeping system for files, contacts, and employee directory

• Strategic support & management:
  • Often you will help with report compilation, summarizing documents, event planning, and sometimes communication strategy.
  • Help identify and address operational challenges, allowing focus on high-level strategic decisions.

EDUCATIONAL QUALIFICATION and RELEVANT EXPERIENCE:

• Bachelor's degree or equivalent
• Minimum two years of relevant experience
• Professional communications experience (Essential)
• Experience of managing social media for an organisation

SKILLS AND COMPETENCIES:

• Excellent written and verbal communication skills in English (knowledge of additional languages is an advantage).
• Knowledge of organising and streaming webinars and other online events (Essential)
• Strong interpersonal skills and social values (Essential)
• Good Project Management and Time Management Skills (Essential)
• Proficient in Word, Excel, PowerPoint (Essential)

DESIRED ATTRIBUTES:

• Young, energetic, and enthusiastic
• Creative mind set with the ability to present complex information in simple formats.
• Strong team player with intercultural sensitivity.
• Passionate about international development and humanitarian issues
• Exceptionally detail-oriented and strong personality
• Knack for keeping cool under pressure and juggling complex schedules and projects

DURATION: The post is offered on a 1-year rolling contract and is subject to a six-month probation period.