PROFILE SNAPSHOT

Designation: Administration Manager

Role: The role purpose is to lead, operationally manage and provide strategy on the Administration function of the organization and ensure smooth administrative operations across all locations.

Educational Requirement: Post Graduate Degree in Management

Experience:6-8 years minimum of relevant working experience in a similar role (open for other industries too)

Location: Santacruz

Reports to: Director- HR & Admin

CORE RESPONSIBILITIES

1.Policies & Procedures

• Collaborate with Director – HR & Admin to periodically update and standardize admin policies and processes.
• Identify areas for improvement and propose policy changes to streamline operations.
• Communicate and train teams on updated policies, covering procurement, asset management, rental/lease, OFAC, and budget handling.

2.Budgeting

• Consolidate and provide cost inputs for annual budgets across programs and central admin.
• Track pricing trends to ensure accurate cost estimates and parity across domains.
• Support budget revisions and standardize costing for recurring admin items and services.

3.Team Management & Performance

• Monitor team performance through TAT and task trackers, ensuring timely closures and quality outcomes.
• Conduct periodic reviews, MIS reporting, and field visits for performance assessment and service improvement.
• Facilitate internal feedback mechanisms and participate in review meetings with programs and domains.

4.Procurement

• Oversee end-to-end procurement—soliciting bids, vendor negotiations, purchase approvals, and documentation.
• Conduct market research, maintain vendor databases, and ensure transparency in sourcing.
• Lead tendering and RFP processes for large procurements, and manage vendor empanelment and renewals region-wise.

5.Lease, Rental & Facility Management

• Manage acquisition, renewal, and maintenance of office/center spaces with legal and IM team coordination.
• Maintain a central database of properties and agents; ensure facilities meet organizational standards.
• Oversee office relocations and ensure smooth operational transitions.

6.Event Management

• Maintain a venue and vendor database for events of all scales across locations.
• Supervise venue and hotel bookings, catering arrangements, and personally oversee major organizational events.

7.Fixed Asset Management

• Ensure asset tagging, tracking, and biannual verification as per defined procedures.
• Maintain updated asset registers and compliance records.

8.ERP (Synergy) & Process Automation

• Oversee admin process automation in ERP; ensure adherence to system workflows.
• Coordinate with IM team for new developments, conduct UAT testing, and organize user trainings.
• Gather periodic feedback for continuous system improvement.